Case – PEPPOL e-Invoicing & Profile Automation

About this case

This case study describes how a public-sector energy organization automated the processing of incoming PEPPOL invoices within Business Central. The solution includes dynamic profile detection, XML validation, mapping rules and automatic creation of purchase invoices.

Client

European public-sector energy organization

Industry

Government / Energy / Public Sector

Engagement

Automating incoming PEPPOL invoices and profile management inside Microsoft Dynamics 365 Business Central.

Challenge

The organization received large volumes of PEPPOL invoices in different UBL formats. Manual processing, exceptions and strict audit requirements made the workflow slow and error-prone.

Solution

Development of a PEPPOL processing framework providing:

  • Dynamic profile detection based on XML content
  • XML processing and validation (PEPPOL BIS)
  • Mapping & automation rules per profile
  • Automatic creation of purchase invoices and credit memos
  • Attachment linking (XML + PDF)
  • Full audit trail inside Business Central

Key Capabilities

  • Profile-driven supplier processing
  • Storage of raw XML with human-readable preview
  • Validation rules for VAT, totals and document structure
  • Full PEPPOL compliance without external custom integrations
  • Configurable and scalable framework

Results

  • Full PEPPOL compliance
  • Faster, more consistent invoice processing
  • Reduced errors thanks to rule-based validation
  • New suppliers supported via configuration instead of custom code
  • Complete traceability for audits

Role

Solution architect & lead Business Central developer

Next step

Need PEPPOL automation in your Business Central environment?

Whether you're starting with PEPPOL, combining multiple UBL formats or restructuring existing incoming document flows – I can help you design a scalable solution that fits your processes, your team and your IT landscape.

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